At InterviewZen, security is the foundation of our platform. When you entrust us with your technical interview process, you're sharing sensitive hiring data including candidate assessments, interview recordings, and proprietary questions. Our comprehensive security framework exceeds industry standards, ensuring your interview data is protected whether it's being transmitted, processed, or stored.
All interview data is protected with AES-256 encryption in transit and at rest. From the moment candidates start coding to when recordings are stored, data is secured with multiple layers of protection. Our encryption keys are managed through AWS Key Management Service with automatic rotation and hardware security modules. Even our technical staff cannot access raw interview data without proper authorization, ensuring complete privacy and security.
We use a dual authentication system tailored for hiring managers and candidates. Managers authenticate through AWS Cognito with enterprise-grade multi-factor authentication and session management. Candidates receive interview-specific JWT tokens with device fingerprinting that expire after six hours to prevent unauthorized sharing. This ensures secure candidate access while maintaining complete organizational control over interview data.
Built entirely on AWS infrastructure with enterprise-grade security used by Fortune 500 companies. Features include DynamoDB encryption at rest, serverless Lambda architecture eliminating server vulnerabilities, and AWS compliance certifications (SOC 2, ISO 27001, GDPR). Data is replicated across multiple availability zones for disaster recovery with strict residency controls. Our serverless design eliminates patch management and reduces attack surfaces.
This multi-layered approach protects your interview recordings, analytics, and assessments with enterprise-grade security. We regularly conduct third-party security audits and penetration testing to validate our measures and drive continuous improvement.
Privacy and data minimization guide our platform design. We collect only the specific data points necessary for fair technical assessment, maintaining strict boundaries around access and usage. This protects candidate privacy while helping organizations focus on the technical competencies that matter for hiring decisions.
We collect interview-specific data for technical assessment and integrity: screen recordings of coding environments, video/audio recordings when enabled, keystroke patterns revealing problem-solving approaches, cursor movements, code submissions, and behavioral engagement metrics. All collection is transparently disclosed to candidates, occurs only during active sessions, and relates directly to technical assessment. We also collect basic technical metadata for optimal performance and troubleshooting.
We maintain strict data collection boundaries to respect candidate privacy. We do not access personal files, applications outside the interview window, personal communications, social media, or unrelated browsing. We don't collect passwords, personal photos, or track activities before/after sessions. Monitoring focuses exclusively on the interview window and assessment-related activities, ensuring comprehensive technical evaluation while protecting personal privacy.
These strict boundaries enable comprehensive technical assessments while maintaining candidate and organizational trust. Our practices are regularly reviewed to align with evolving privacy standards, ensuring privacy and effective assessment work together for fair, professional hiring.
Transparency is fundamental to how we design our platform and handle data. Technical interviews are stressful enough without unclear data practices. We provide complete clarity about data handling to help both candidates and organizations make informed decisions, setting high standards for honest communication in technical hiring.
Candidates receive comprehensive information about data collection before interviews begin, including screen recording, keystroke analytics, behavioral monitoring, and video/audio recording. We explain the technical assessment purpose for each data type, retention periods, and candidate rights in clear, non-technical language. Candidates can ask questions or raise concerns before proceeding, helping them feel confident about the monitoring process.
Organizations have complete control over data collection settings, retention policies, access permissions, and candidate communication. Customize monitoring features for different interview types, set retention periods aligned with hiring cycles and legal requirements, configure team access to candidate data, and determine candidate information sharing. Detailed audit logs ensure complete accountability and compliance with organizational policies.
We actively ensure all stakeholders understand their rights and our data practices. The platform provides real-time collection notifications, clear explanations of candidate rights (including data access and deletion), detailed processing documentation, and accessible privacy contact methods. We maintain comprehensive privacy communication records and eliminate uncertainty about data handling, ensuring rights are actively supported in practice.
This transparency approach reflects our belief that ethical practices and effective assessment are mutually reinforcing. When candidates trust the process and organizations have clear data control, interviews become more authentic and hiring decisions more confident. We regularly enhance practices based on feedback to meet evolving privacy expectations.
Organizations need hiring platforms that comply with diverse privacy regulations across jurisdictions. InterviewZen meets or exceeds major international privacy frameworks, enabling confident global technical interviews. Our compliance framework builds sustainable data practices that protect individual rights while enabling effective hiring.
InterviewZen fully complies with GDPR, implementing required technical and organizational measures to protect personal data. Our compliance includes explicit legal bases for processing, comprehensive data subject rights (access, rectification, erasure, portability), privacy by design architecture, and robust consent management. We maintain detailed documentation, conduct privacy impact assessments, and ensure EU data transfers are protected by appropriate safeguards.
InterviewZen meets CCPA and related US privacy legislation requirements. Our compliance includes transparent disclosure of data practices, robust consumer rights mechanisms (access, deletion, opt-out), clear data sharing policies, non-discrimination protections, and timely request processing. We provide automated CCPA request tools and maintain detailed privacy audit trails, proactively updating practices for emerging requirements.
Beyond compliance, we maintain comprehensive security monitoring and incident response programs. Features include real-time threat detection, automated alerting, comprehensive logging, regular third-party vulnerability assessments, and automated security updates. We maintain 24/7 monitoring with established cybersecurity expert relationships, ensuring rapid threat response with immediate containment, investigation, and regulatory notification procedures.
Our multi-layered compliance approach lets organizations focus on finding great candidates while we handle complex global privacy regulations. We regularly engage with legal experts and regulatory bodies to stay ahead of evolving requirements, ensuring the highest data protection standards regardless of regulatory complexity.
Data retention is critical for privacy compliance and candidate trust. We've developed a flexible approach to managing interview data throughout its lifecycle, accommodating diverse organizational needs from immediate deletion to extended legal retention requirements while protecting privacy and ensuring compliance.
Organizations have comprehensive control over retention policies with granular configuration by data type, interview status, and regulatory requirements. Set different periods for recordings, analytics, responses, and reports. Support ranges from immediate deletion to extended legal retention with automatic expiration. Custom schedules can be based on hiring outcomes or candidate progression, with different policies for sensitive roles or regulated industries.
When retention periods expire or deletion is requested, we employ comprehensive data destruction processes meeting government standards. Procedures include immediate removal from active systems, secure multi-pass overwriting, automated deletion verification, backup system removal, and compliance documentation. Using AWS secure deletion capabilities with additional verification ensures irreversible, complete data removal.
Organizations maintain complete ownership and control over all interview data from creation to deletion. This includes full access, modification, export, and deletion rights; complete control over internal data access; authority to set retention policies; immediate deletion capability; and ownership of all derived analytics and reports. Organizations can download complete data copies, transfer to other systems, and maintain independent records while using our secure processing services.
This comprehensive approach ensures organizations can implement data practices aligned with business needs, regulatory requirements, and privacy commitments. We regularly enhance capabilities based on evolving regulations and feedback, making retention compliance seamless while maintaining the highest privacy and regulatory standards.